Merge pull request #304 from carpentries/genomics-policy

Adds genomics policy about costs for AWS instances

source/resources/workshops/genomics_policy.md

@@ -0,0 +1,55 @@
+# Genomics Workshops Terms of Agreement
+
+Your use of Amazon Web Services (AWS) instances provided by The Carpentries for [Data Carpentry Genomics](https://datacarpentry.org/genomics-workshop/) workshops is subject to the terms in this document and the invoicing agreement provided by [CxORE LLC](https://www.cxore.com/) as outlined in [Invoicing](#invoicing) term 2\. The terms in this document may be updated from time to time. Please read carefully and in full before accepting the terms.
+
+## Submitting a Genomics Workshop
+
+1. Self-Organised Data Carpentry Genomics workshops in which organisers would like The Carpentries to provide AWS instances must be submitted using the Self-Organised {{'[workshop submission form]({}/forms/self-organised/)'.format(amy_link)}} at least five weeks before the workshop start date. Workshops submitted less than five weeks in advance will not be provided instances.  
+2. Centrally-Organised Data Carpentry Genomics workshops should be submitted using the {{'[Centrally-Organised workshop request form]({}/forms/request_workshop/)'.format(amy_link)}}, following the timeline previously outlined on the {{"[Carpentries website]({}/workshops/host-workshop/#request-a-centrally-organised-workshop)".format(carpentries_website)}}.
+
+## Pricing
+
+1. A Data Carpentry Genomics workshop can be planned as a two or four-day event with 20, 30, or 45 instances. The workshop must occur on consecutive days. Pricing depends upon a combination of the number of days the workshop will take place and the number of AWS instances being provided, as shown in the table below. All prices are in US dollars.  
+
+
+|  | 20 Instances | 30 Instances | 45 Instances |
+| :---- | :---- | :---- | :---- |
+| **Two Day** | $300 | $400 | $500 |
+| **Four Day** | $400 | $500 | $600 |
+
+2. In addition to the pricing reflected in the table, Centrally-Organised Data Carpentry Genomics workshops include an administrative fee, found on the {{"[Pricing]({}/support/pricing/#workshop-pricing)".format(carpentries_website)}} page of our website.    
+3. Workshops in which the organiser sets up AWS instances independently will not be charged for AWS instances by The Carpentries.
+
+## Invoicing
+
+1. Once your workshop has been submitted, please allow up to five business days for an invoice to be issued.  
+2. The invoice for your workshop will be issued through CxORE LLC, a partner organisation that provides The Carpentries’ back-office support.  
+3. Invoices for Self-Organised workshops must be paid in full at least two weeks before the start of the workshop. Invoices not paid at least two weeks before the start of the workshop will be voided and AWS instances will not be provided.  
+4. Centrally-Organised workshops will have a single invoice for both the AWS instances and the administrative fee. To stay in accordance with invoicing for Centrally-Organised workshops, 50% of the Fee shall be due upon execution of the [Workshop Agreement](https://docs.google.com/document/d/1j514V4lAB2EefNPTrELHQdIQRlfb2fIW26tTdLcZ-mc/edit?tab=t.0), and shall be non-refundable. The remaining 50% of the Fee shall be due and payable to The Carpentries upon completion of the Services.  
+5. Payment can be made using credit card, check, or wire transfer.
+
+## Service
+
+1. AWS instances will be created by a member of the Workshops and Instruction Team according to the pricing option chosen in your workshop submission.   
+2. Once the invoice has been processed by CxORE, the number of AWS instances cannot be changed.  
+3. Refunds will **not** be issued for any AWS instances that were provided but not used in a workshop.   
+4. Details of test AWS instances for Instructors and Helpers will be sent up to seven days in advance of the workshop start date and details of the remaining AWS instances will be sent the day before the workshop start date.   
+5. All AWS instances will be closed one day after the workshop end date. 
+
+## Discounted Workshops
+
+1. Certified Instructors outside of High-Income countries are eligible for up to 20 AWS instances for one workshop per calendar year free of charge. Eligibility is dependent upon the host’s geographic location, according to the [World Bank’s gross national income categorisation](https://datahelpdesk.worldbank.org/knowledgebase/articles/906519-world-bank-country-and-lending-groups).   
+2. Additional workshops will be priced at a percentage of the cost of Genomics workshops in high-income regions, as shown in the table below. All prices are in US dollars.  
+
+
+|  | 20 Instances | 30 Instances | 45 Instances |
+| :---- | :---- | :---- | :---- |
+| **Upper-Middle Income** |  |  |  |
+| Two Day | $225 | $300 | $375 |
+| Four Day | $300 | $375 | $450 |
+| **Lower-Middle Income** |  |  |  |
+| Two Day | $125 | $150 | $200 |
+| Four Day | $150 | $200 | $250 |
+| **Low Income** |  |  |  |
+| Two Day | $60 | $70 | $100 |
+| Four Day | $70 | $100 | $120 |

source/resources/workshops/index.md

@@ -10,5 +10,7 @@
 
 [AMY Community Users Guide](https://carpentries.github.io/amy/users_guide/community_index/): Information for accessing your AMY profile
 
+[Genomics Workshops Terms of Agreement](genomics_policy.md): Policy about setting up AWS instances for Data Carpentry Genomics workshops
+
 For more resources, please visit the Additional Resources section of the [Instructor Tip Sheet](/resources/general/tip-sheets.md)