New private Zulip channel for organizers of Rust events

[flaki]

As discussed at the last community team meeting I would like to move forward with the plan for creating a new private Zulip channel for organizers of Rust events.

What is this for?

This forum is for organizers of larger(-impact) events (think conferences) to coordinate on various things, such as scheduling their events and avoiding clashing with each other (which is both bad for the conference and the speakers/community at large), and potentially about other things in the future as well. We don't want to be too prescriptive, and want to allow these groups to evolve and other use cases to emerge.

Why does this need to be private?

Much of the information that needs discussed is not for the public eye. Conferences discussing potential dates before being announced needs the privacy of the small group. Previously these have happened in private messages/DM-s, that is both inefficient and has discovery issues.

How/who decides who gets added?

We will be adding a handful of organizers from established events who have noted they would be interested in participating in such a forum first, to kickstart the discussion. We will be developing and documenting a more transparent flow on what are the requirements and the process of joining this channel.

The initial requirement we used for the bootstrapping group is "one or two people from established conferences (with at least one organized event), who plan to host a conference in 2020".

Who is managing this?

This team, the Rust Project Community Team's Events Subteam. While the team has been less active in the past year we hope to pick up steam in the coming months to be able to support the community more as the Rust event scene grows.

[flaki]

The stream has been created, it can be found under [#t-community/event coordination (private)] on the Rust Zulip for those who have access.

Currently access can be requested from me.

Access is currently granted to:

• Rust Core team members who request access
• Rust Community team members who would like access
• Invited guests from established events (see above)