From ed945d4706a6ab392a01b0884cf4321d76428415 Mon Sep 17 00:00:00 2001 From: James Henstridge Date: Tue, 20 Aug 2024 19:40:16 +0800 Subject: [PATCH] Add July minutes --- content/minutes/2024-07-16-minutes.md | 235 ++++++++++++++++++++++++++ 1 file changed, 235 insertions(+) create mode 100644 content/minutes/2024-07-16-minutes.md diff --git a/content/minutes/2024-07-16-minutes.md b/content/minutes/2024-07-16-minutes.md new file mode 100644 index 0000000..55fa5ff --- /dev/null +++ b/content/minutes/2024-07-16-minutes.md @@ -0,0 +1,235 @@ +--- +title: PLUG Committee Meeting 2024-07-16 +date: 2024-07-16 +--- + +## 0. Opening +* Meeting opened by Nick at 19:54 PM + * VENUE: Online +* Present: JamesH, NickB, DanB, BenjaminIDS +* Apologies: Niall (resigned) +* Absent: Lochy +* Guest: + +* `bbb-2021` server needed a restart + * backup was `mumble.plug.org.au` + +## 1. Confirmation of Previous Minutes +* https://www.plug.org.au/events/committee/2024/05-21/ +* https://plugorgau.github.io/events/committee/2024/05-21/ +* https://plugorgau.github.io/events/committee/2024/06-18/ + * Proposed by James, seconded by Dan. Passed. + +## 2. Next Committee Meeting +* Tuesday 2024-08-20T18:30 , in person + * VENUE: James' place + +## 3. Reports & Standing Items +* Recruiting/co-opting more committee members: see Correspondence + * and/or general meeting? + * GM may not be warranted if we get some extras + * GM would probably have to be no sooner than October, which would be 3 months to January + * Ben finishing study in 2024-09, so may not be in most events until graduating + +* Financial Situation + * Balances: + * Cash box (at Sarah's) + * Banking done, $198.95 current, $598.95 at start of 2024 + * Business Debit Card + * $94.82 + * Bank Balance + * $3212.25 + +* About time to renew our standing motion authority to top-up the transaction account with debit card access - raise the target? + +* Membership Situation as of 2024-03-19 + - ? new members, ? returned, ? renewals + - Need to nudge new attendees towards formal financial membership + - Current Paid Members 26, was 25 at AGM + - Expired Members 333, was 332 at AGM + - Members on meetup.com 605, was 472 at AGM + +* Correspondance + * Interest in PLUG committee co-option +``` +Date: Wed, 10 Jul 2024 22:02:04 +0800 +From: Harry McNally +To: PLUG Committee +Subject: Re: [plug-ctte] Your PLUG Membership is Expiring +``` +``` +Date: Wed, 10 Jul 2024 06:38:39 +0200 (CEST) +From: michael_collins@tutanota.com +To: Committee +Subject: [plug-ctte] Committee - Expression of interest +``` +* MOTION: Co-opt Harry McNally and Michael Collins to the PLUG committee + * Proposed by Ben, seconded by James. Passed unanimously. +* Next meeting: Review committee roles + +## 4. Events Status +* Review of recent events: + * July 2024 + * Second Tuesday 2024-07-09 + * Ops meeting, social chat + * Second Sunday 2024-07-14 PLUG+POSH + +* Upcoming events: + * July 2024 + * PLUG-in-the-Pub Wednesday 2024-07-24: Brotzeit + * Joondalup Lakeside Shopping City, 420 Joondalup Drive Joondalup WA 6027 + * https://www.joondalupbrotzeit.com.au/ + * 18:00 start (but happy hour is available, 16:00--17:00) + + * August 2024 + * Second Sunday 2024-08-11 PLUG+POSH + * Second Tuesday 2024-08-13 + * Placeholder, look for outings, work visits; or infra workshop + * Roundtable/panel style meetings? plus a shared hedgedoc/hackmd doc, like the focus-on-privacy 2022-07-12 (https://demo.hedgedoc.org/ej7SEkdMT6iop8QgRePtcA) + * (Broad focus is good, something most people can have an opinion on) + * Seed the agenda document with background + * Possible topics: + * AI + * Convince me that macOS is better than Linux + * E2EE + * NixOS vs GUIX + * D.E.I. in Free Software + * Show and tell: Development environments: e.g. VSCode / EMACS / Vim / NeoVIM configurations + * Free Software news + * ...? + * 11 August 2024 + Harry and Nick during HACK Day at Artifactory proposed that Tuesday Riff/SpaceCubed would cbe confirmed as an infrastructure meeting with a specifc task to set up unlimited mailman access for PLUG members.The event will be advertised to encourage members to attend so they can reset passwords and learn about using mailman. + +" +This Tuesday the Riff/Spacecubed event will be an infrastructure event +" + + * September 2024 + * Second Sunday 2024-09-08 PLUG+POSH + * Second Tuesday 2024-09-10 + * Infra workshop/busybee? + * PLUG-in-the-Pub + * piratebar.com.au is closed permanently! :( + * Let's go to Darling Darling/Fremantle West pubs + * https://visitfremantle.com.au/darling-darling-0 + * Tuesday 2024-09-17: cheap steaks@barorient.com ? + * Close to: ITLAPD Thursday 2024-09-19, https://digitalfreedoms.org/sfd + + * October 2024 + * Second Tuesday 2024-10-08 + * ACTION: James: Check JasperG's schedule? + * General meeting? 3 months to AGM + * MOTION: Hold a general meeting on Second Tuesday 2024-10-08 + * Proposed by Nick, seconded by Dan. Passed unanimously. + * Maybe agenda: continue meetup.com ? other services? Sponsorship? + * Second Sunday 2024-10-13 PLUG+POSH + + * November 2024 + * Second Sunday 2024-11-10 PLUG+POSH + * Second Tuesday 2024-11-12 + * Placeholder, look for outings, work visits; or infra workshop + * https://dddperth.com/ , Saturday 2024-11-16 + * PLUG-in-the-Pub + * Might be due for a central? maybe Hygge Bar? + + * December 2024 + * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ? + * Special invite, past committee&friends + + * January 2025 + * Second Sunday 2025-01-12 PLUG+POSH + * Second Tuesday 2025-01-14 AGM + * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/ + * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/ + * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html + * PLUG-in-the-Pub + +* Future talks? + * JasperG is up for an informal or panel style "presentation", as of 2024-06-11,17 + * Linux gaming: Portal: Story of Mel native vs Proton? + * Margaret: EMACS-based UIs for database applications (not until 2023) + * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) + * Locutus: Ian Clarke (Contact) + * Aidan - Graphics work (Confirm Sat 2024-01-20) (Not at this stage) +* Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ + +## 5. General Business & Matters Arising + +* ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising + * Meetup/Google calendar + * `Matt Richardson ` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" + * facebook? + * X? + * Benjamin: Willing to post PLUG posters + +* meetup.com , expecting invoice from Artifactory + * Price has gone up to $265/6 months (USD$44.99/month, USD$178.99/6 months, USD$299.99/12 months) + * https://www.meetup.com/blog/new-organizer-pricing-key-improvements/ + +* New treasurer required, Sarah stepping down as per email dated 2024-06-12 + * Acting Treasurer: Nick + * S10.8, committee can appoint (co-opt) members to fill casual vacancies + * ACTION: James to ask on mailing list for expressions of interest - done! + +* Benjamin (Wings) requested that we shut down the `edison` Digital Ocean droplet + * Just wants to get it off his billing, but more than happy to give like 30 days grace. + * ACTION: Nick: Question: Can we pay the bill in the meantime? + * Wings: happy to offer as many VMs as we want on Riff Labs + * ACTION: BenjaminIDS: ask Wings: can we get an IP? for DNS hosting, mumble? done! + * answer: yes! + +* ACTION: XXX: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA's new address?) + * Who/what/where to contact next? + * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 + * 2021 was President's address + * Bank using Treasurer's address + * TODO: Create a GovID (not a personal one) + +* New reporting requirements for tax-exempt not-for-profit organisations. + * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ + * ACTION: XXX to fill in online form +* https://associations.commerce.wa.gov.au/ + * Reports done up to 2023, next will be due post-AGM-2024-01 + +* Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. + * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html + * Ask Bendigo Bank again, post-AGM-2024 + * https://www.bendigobank.com.au/ways-to-bank/real-time-payments/using-payid + * Interesting bearing accounts: only 1.45% at Bendigo, others have it at 5%+ + +* aws.amazon.com + * Bill due first few days of each month + * ACTION: (late 2023?) Niall/Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz +* Plan is for PLUG to take over digitalocean.com bill directly: see below + +- ACTION: Grants: AV? Linux Australia? Lotterywest? Commercial sponsors? + - https://lists.linux.org.au/pipermail/linux-aus/2024-June/024561.html +- Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow +- update mailing lists: moderators + - admin/committee busybee items: get people using bulk actions on mailing lists + +* ACTION: Domain renewal is due again: plug.org.au: done! + * All agreed for the bill to be paid under the standing cloud expenses + * Accidentally paid twice, Tim@2024-06-29 says: credit is good for next year + * ACTION: Nick: Reply + +## 6. New General Business + +- Stocktake of our Pi gear and quiz prizes + - quiz this year or not? car rally? movie outing? +- Recent memberships/renewals: all timely processed? +- Current members mailing list: tested and able + to be preloaded with a list of current financial members? +- Minutes: published and deployed to the website +- Mailman as a member service .. howto ? + +- Committee handover + - Bank + - ACTION: James: Update signatories, add James: CBD branch, early 2024-06? + - ACTION: Add PayID + - ACTION: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. BenjaminA's new address) + - [ABN Search](https://www.abn.business.gov.au/ABN/View?abn=58233849580) shows current address at postcode 6153 + - ACTION: XX: Set AWS address + - Membership processing + +## 7. Meeting closed by Nick at 10:01